Managing Director Job Description

The Managing Director works in partnership with the Artistic Director and is responsible for building an effective team internally and cultivating a committed team to act externally in the community at large, as well as generating, directing and supervising all aspects of finance, operations, marketing, general administration, and human resources. The Managing Director will ensure the integrity of the financial, operational and internal control processes and policies for the organization as well as manage the day-to-day operations alongside the staff.

Immediate Supervisors: CYT Board of Directors - Board Chair / accountable to Artistic Director.

Direction To: Staff, Chapter Coordinators, Rentals, CYT@School

Job Classification / Hours: Part-time, approximately 20 hours per week

    • Must have a humble and teachable spirit that is concerned with sharing the love of Christ in word and deed to all affected by the organization.
    • A Bachelor’s Degree in Accounting or Finance preferred. 
    • Experience in Human Resources.
    • Experience in Non-Profit organizations is preferred.
    • Must understand CYT's Mission Statement and Values and Objectives and be willing to incorporate them when performing job-related tasks.
    • Must have experience in business administration with strong management and organizational skills, as well as a keen financial understanding of the company
    • Must have a strong appreciation for the arts and a willingness to learn practices and trends that are specific to running a business in the arts field.
    • Proven ability to work in an environment with limited resources. 
    • Strong analytical, organizational, and project management skills. 
    • Ability to work independently and on a team.
    • Creative and resourceful problem solver.
    • Excellent written and verbal communication skills.
    • Ability to work with diverse stakeholders at all levels, for example: Staff, BOD, Donors, Vendors, Contractors, and Volunteers.
    • Must have proficient knowledge of Microsoft Excel, Complete office Suite, and Quickbooks. Must have desire and ability to be trained in the CYT-required computer programs and systems.

Job Responsibilities | Tasks
    • Oversees the following departments/key staff: 
      • Accountant/Bookkeeper/HR Assistant
      • Accounts Receivable/Accounts Payable functions
      • Rentals Department
      • Development Department
      • Box Office
      • Program Coordinators
    • Ensures maintenance of proper accrual set of books
    • Prepares, coordinates and manages the annual budget and cash flow analysis with the input of the AD
    • Processes payroll, manages employee benefits, conducts background checks, maintains HR handbook, handles new employee paperwork, handles all insurance policies.
    • Prepares reports for and attends monthly Board meetings including full quarterly financial analysis compared to budget as well as full annual analysis
    • Serves as staff liaison to the Finance/Executive and Operations Committees of the Board of Directors
    • Ensures compliance with state and federal 501c3 and other reporting requirements
    • Manages filing process for annual Form 990 and annual audit including interfacing with external auditors
    • Daily financial oversight of A/R and A/P activities and petty cash management
    • Negotiates and Maintains equipment, facility/venue, and insurance vendor contracts
    • Manages monthly, quarterly, and annual close process
    • Performs other accounting and administrative duties as needed
    • Hires and manages staff, including evaluations for staff, in conjunction with the Artistic Director
    • Co-leads bi-weekly staff meetings with the Artistic Director
    • Communicates and oversees budgets and expectations with staff regarding classes, camps, productions, and special events.
    • Assists with Board education, development, and involvement
    • Oversees marketing plan and timeline
    • Attends performances and CYT’s National Leadership Conference and/or EXPO
    • Develops formalized inventory tracking program
    • Manages financial contracts with national affiliate organizations
    • Manages family user accounts and communicates with families regarding accounts and payments in coordination with the Chapter Coordinators.
    • Develops, implements, and Oversees the financial processes at productions and special events.
    • Proofreads, in a timely manner, all office generated materials related to company related fees and expenses.

Behavioral Standards
    • Demonstrate an understanding of CYT’s Mission Statement and Values by incorporating them when performing job related tasks. 
    • Adhere to CYT’s Commitment to Character. 
    • Acknowledge CYT’s goal to conduct all business through the lens of strong, moral character and agree to perform all job related duties  in support of this goal. 
    • Work well with other people as a leader and as a team member. 
    • Commit to maintain the highest levels of ethics and professionalism.

 Christian Youth Theater  develops character and creativity through quality theater arts training that brings families and communities together while reflecting Jesus.